Privacy Policy

Privacy Policy Overview

This privacy policy outlines our practices regarding the collection, use, and disclosure of personal information for users of our service. By choosing to utilize our service, you acknowledge and consent to the information practices described in this policy.

Information Usage

We collect personal information with the primary goal of enhancing and improving our service. This data is instrumental in providing you with a better user experience. We assure you that your information will be handled with utmost confidentiality and will only be used or shared as explicitly stated in this privacy policy.

Scope and Consent

Our commitment to your privacy is paramount. This document serves as a comprehensive guide to help you understand how we manage your data. We encourage you to read this policy carefully, as your use of our service implies your agreement with these terms.

Personal Information Gathered by CALACS

CALACS gathers various types of personal data, including:

Personal Identifiers:
- Full Name
- Contact information (email, phone number, and mailing information)
Digital authentication:
- Online profile information and usage patterns
- Authentication credentials
Engagement Data:
- Purchase history
- Participation records for CALACS events and activities
Technical Data:
- Cookies
- Location information
Content-Related Information:
- Author details

How CALACS Utilizez Your Information

CALACS collects and uses your personal information for specific purposes, including:

Engagement and Communication:

We use your name, address, phone number, and email to interact with you.
This includes contacting you about donations, events, or membership.

Payment Processing:

3. We partner with Moneris.com for secure credit card transactions.
4. When you make a payment:

- You provide information through York University's ecommerce website.
- This data is collected and stored by Moneris.com and/or its payment processors.
- We may collect limited information such as your personal identifiers, postal code and transaction details.

Transaction Facilitation:

The ecommerce platform provides us with:

- A unique token for future purchases.
- Basic card information (type, expiration date, last four digits).

Data Protection:

CALACS, as an academic organization facilitating networking and information exchange among researchers and educators, likely handles personal information of its members and conference participants. While not specifically governed by GDPR, CALACS complies with Canadian privacy laws, including the current Personal Information Protection and Electronic Documents Act (PIPEDA) and potentially the proposed Consumer Privacy Protection Act (CPPA).
The use of your data is governed by Moneris' privacy policies and terms of use.

Influence of GDPR on Canadian Privacy Laws:

The GDPR, although a European Union regulation, has had a global impact on data protection standards. Canada's proposed CPPA shows similarities to GDPR in several aspects:

Consent requirements: Both emphasize explicit, informed consent for data collection and processing.
Data portability: The CPPA introduces a right to data mobility, similar to GDPR's right to data portability.
Algorithmic transparency: The CPPA requires organizations to explain automated decision-making processes, which is also a key feature of GDPR.

Please note that CALACS only accesses and shares your personal information as specified for these purposes.

CALACS may utilize your personal information to offer support or other requested services. This includes using your personal information, as well as data collected through site navigation, electronic protocols, and cookies (including third-party cookies), to enhance website content, improve website quality, assess page response rates, and facilitate your website usage.

To communicate with you about a meeting, conference, or event: We may contact you regarding a meeting, conference, or event hosted or co-sponsored by CALACS or one of our business associates. CALACS and its conference co-sponsors may reach out to you after the event to discuss the event itself, future iterations of the event, and related events. Please be aware that CALACS conference, meeting, or event organizers, co-sponsors, exhibitors, and other third parties may directly request your personal information at their conference booths or presentations. Sharing your information with them is optional, and it is advisable to review their privacy policies to address your specific needs and concerns regarding the handling of your personal information.

To include you in CALACS Member Directories: If you are an active member of CALACS and/or one of its Sections, we may include your information in the CALACS Member Directory, and, if applicable, the Sections Directories.

To assist in your participation in CALACS activities: CALACS will communicate with you if you are participating in certain CALACS activities, such as conferences. CALACS may send you information, such as newsletters, related to those activities. You can unsubscribe from those newsletters.

To engage with third parties: CALACS may share your personal data with individuals or entities who provide services for or with CALACS. We may also share your information with third parties who we believe can offer content, products, or services that may interest you.

How to Control Your Information

You have several options to control the information we have about you and how we use it.

Review, Revise, and Correct Personal Data: You can access your Profile and review, revise, or correct the personal data you have provided.
Unsubscribe from Communications: We offer you the option to unsubscribe from our various communications.

We Do Not Knowingly Collect Information from Children

Our website is not intended for use by children aged 16 and under. Therefore, you must be at least 16 years old to use the website. If you are under the age of 17, please do not send us any information about yourself. If we discover that we have collected personal information from someone under the age of 17, we will delete that information as soon as possible. If you believe that we may have information about someone under the age of 17, please contact us at calacs@yorku.ca

Do Not Track (DNT) Policy

Do Not Track (DNT) CALACS does not track its members for targeted advertising and, as a result, does not respond to Do Not Track (DNT) signals. However, please note that certain third-party sites may track your browsing activities in order to personalize the content they provide to you.

Transfer of Information to other countries

As an international organization, CALACS engages in various international activities. In the course of managing these activities, CALACS may transfer information to other countries. By submitting your information to CALACS via the website, you consent to such transfers and the processing of this information in other countries.

As CALACS facilitates international academic collaboration, it may involve cross-border data transfers. While General Data Protection Regulation (GDPR) doesn't directly apply to Canadian organizations, its principles have influenced global data protection standards. The Consumer Privacy Protection Act (CPPA) like GDPR, addresses international data transfers, which could affect how CALACS manages information shared with international partners.

Research and Academic Exemptions:

Both GDPR and the proposed CPPA include provisions for research and academic purposes. CALACS, as an academic organization, may benefit from these exemptions when processing personal data for research purposes, provided they adhere to ethical standards and data protection principles.

The organization would primarily focus on complying with Canadian privacy laws, which are evolving to align more closely with international standards like GDPR.

Contacting CALACS

If you have any questions regarding this Privacy Policy, please contact us via e-mail at calacs@yorku.ca

References:

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CANADIAN ASSOCIATION FOR LATIN AMERICAN AND CARIBBEAN STUDIES (CALACS)

4700 Keele St. 8-17 Kaneff Tower

York University, Toronto, ON

M3J 1P3

calacs@yorku.ca